The Art of Issuing Site Instructions & Proposed Changes

What the RFI?

Summary
In this episode of 'What the RFI', Matt Brennan discusses the critical differences between Site Instructions (SI) and Proposed Changes (PC) in construction management. He elaborates on the processes involved in issuing these changes, the importance of timing, and best practices for effective change management. The conversation emphasizes the need for clear communication and coordination among all parties involved to avoid unnecessary costs and delays.

Takeaways

• A site instruction (SI) is a document directing site changes.
• Proposed changes (PC) or Contemplated Change Notice (CCN) have associated costs and require careful management.
• Timing is crucial when issuing changes to avoid extra costs.
• Coordination with consultants is essential for effective change management.
• Avoid revisions to proposed changes to prevent contractor frustration.
• Document control is important for maintaining accurate records.
• Communication with contractors can help minimize costs.
• Using digital tools can streamline the change management process.
• Prepare changes collaboratively with your team for better outcomes.
• Final as-built drawings should reflect all changes made during the project.

Sound Bites
"What is not an extra? What is an extra?"
"An SI can quickly turn into a proposed change."
"Timing is everything when it comes to this."

Chapters
00:00 - Understanding Site Instructions and Proposed Changes
05:26 - The Process of Issuing Changes
10:51 - Best Practices for Change Management
15:42 - Final Thoughts on Change Management

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